For many small business owners, if they have one consistent issue, it would be that there is simply not enough time in the day to achieve all the things that need to be done.
Have you ever got to the end of the day, having worked your “socks off” for the entire day, and asked the question “what on earth have I done today?” If the answer is yes, then the next question is “how many days per week do you get this feeling?”
So, what can you do, in an office environment for example, to free up some time for productive and focused activities?
By far and away the simplest technique to create time is to ensure that you set time aside for you to carry out the tasks on your “To Do List”.
We have all heard employees announce, “I have so much to do; I am working from home tomorrow”. This is an example of putting yourself into a DND mode to allow you to complete tasks that are on your “To Do List”.
Why is this so? – All too often we come into our business premises with a list of tasks that we intend to complete. The telephone rings, customers and suppliers want time, fellow employees come into your office also seeking your time, and emails and correspondence continue to flow onto your desk – Is this a familiar feeling?
If you meet with your team and agree with them that this is the case for many of them, then it makes sense to agree we need to do something about it.
The recommendation is to switch the office into a DND mode for typically 1 to 2 hours every day.
The DND mode includes no external telephone calls coming through to employees, no internal telephone calls, no disturbing employees internally, and a discipline to switch off emails other than for those relevant for the “To Do List” of the individual employee. Many businesses rotate their DND time amongst their employees.
The net result of this is that people get more of a sense of achievement at the end of a day, and this often results in a feeling of satisfaction and far less stress.
By adopting some or all of the ideas listed above, you, as an employer, could create an additional amount of productive time which may also improve employee confidence.