The trend towards paperless office solutions is rapidly increasing, whether it is to improve business efficiency or realise environmental goals. Our most profitable clients have already streamlined their internal procedures and are getting the most out of their teams by going paperless, in a variety of areas.
Below are some ways you can become paperless in your business and examples of the benefits we have seen in our clients.
Customer information, contracts, and sensitive employee information are held by most businesses and, if on paper, the risk of data loss is much greater than an online secure portal.
Using a conventional filing system means it can be difficult to limit access to those files to only those who need to know. Once the filing cabinet is unlocked, anyone can access the files, creating a risk of escaping information.
The reality is that saving information on the cloud is the safest place to save sensitive data. Online storage has:
Online payroll software
Eliminating paper payslips and switching to online payroll software can lower administration and give your finance team more time to focus on their critical tasks. An online payroll system can also ease the fear for employees of not being paid on time.
Using a paperless payroll system will:
Digital receipts when claiming expenses
When claiming expenses, it is often a struggle to remember dates and amounts and keep safe all the paper receipts! You can make everything easier and reduce your paper trail by using digital receipts.
For example, many of our clients use an App on their phone to take a picture of their receipts, which is then automatically processed by the software and posted directly into your accounting software, with a summary being produced for the employee to claim back the expense from the business.
Digital receipts are becoming ever more popular, and they are not only used for sundry expenses. Most retailers now provide eInvoices and, where you still receive paper invoices, you can also use software to scan and digitise them into your accounting software directly.
Online accounting software
Paper always seems to gather and is easily lost, no matter how well organised your filing cabinets are! Cloud-based accounting software can help reduce this problem. The software enables you to process sales, purchases, receipts, and payments without needing to invest in costly infrastructure and the dreaded annual licence fee! Most cloud providers charge a reasonable monthly subscription and access to the software for bookkeeping is 24/7, 365.
Just suppose you:
We can help you put in a cloud accounting package and get you:
Talk to us about the advantages of a cloud accounting package, you will be amazed what a difference knowing your results in real time makes to your business!